Vehicle Availability.

At the heart of the system is the 'Vehicle Availability' form. This is where reservations are made and provides easy navigation to the other system functions.

Select the date range and vehicle type you want to check, and the colour-coded availability for each vehicle is shown on the screen.

Its then a simple matter of using your mouse to select the 'start' and 'end' dates/times required by the customer, clicking the 'reservation button to enter a few customer details, and your done. Nobody else can make a reservation for that vehicle during those times, making double-booking a thing of the past.

The system tracks the vehicles projected decommissioning as well, preventing reservations from being made that exceed the decommission date or mileage.

Vehicle Handover.

The 'Handover' form is where information such as current mileage, damage, insurance ref, and driving license number is entered, and can be accessed either by clicking the handover button on the main Availability form, or directly from a reservations details page.

The system can also print a Customer Release and damage declaration form for the customer to sign.

By selecting a date range, all reservations due out or back are shown, making it extremely quick to process numerous customers one-after-the-other.

Reporting.

Two types of report are available from the system.

Booking Reports.
The booking report can be generated by 'Date range', 'Vehicle Registration', and/or 'Customer Name' and can therefore be used to show all bookings on a particuler day, all bookings during a selected period for a specific vehicle, or numerous other purposes.

Vehicle Utilisation Reports.
This report can again be generated by 'Date range' or 'Vehicle' and provides details of its utilisation in terms of both the days in which it was used, and also the amount of time during those days that it was out.

This helps to determine not only the number of courtesy vehicles required, but also enables more accurate management of the vehicles time and customers accomodated.

Maintenance & Administration.

The System Maintenance section provides easy to use methods of adding and amending reservation appointment times and vehicle details.

The Appointment Maintenance screen shows all the currently set times for each weekday, allowing days to differ for maximum flexibility.
To add or alter a time is easily accomplished through the 'direct editing' function of the appointments grid.

The Vehicle Maintenance section can not only be used to set-up new vehicles, but provides the facility to temporarily take a vehicle out of service or alter its decommissioning parameters.

Finally, there is a 'Change Password' facility to provide control of access to the Maintenance system.